Use case
Report AI visibility to your team, gaps included.
A report on AI visibility will be questioned, and it should be. This workflow sets up access for colleagues and adds visits from AI assistants where you can measure them. It ends with a report where each gap is labelled.
Example visibility, the share of counted answers naming each business.
Your workflow
- 01Invite your team
- 02Add your server log
- 03Build the report
- 04Check each state
- 05Share or download
- 06Feed your own tools
01 / Use case
Right access for each colleague
Every workspace has four roles. An Owner can do everything, including billing and the team. An Administrator runs the workspace day to day but cannot manage billing or change who is on the team.
An Analyst can look at all results and manage competitors and questions. A Viewer can read results without changing workspace data. Each person signs in with an emailed link, so nobody shares a login.
02 / Use case
Visits from AI assistants
Measurement counts visits from AI assistants, read from the logs you upload. A confirmed arrival came from an assistant's own web address. A probable arrival carried a campaign label or a redirect host.
The two rows are never added into one total. A source that is not connected stays absent, never zero.
03 / Use case
Read the state first
Open Reports, choose Daily, Weekly or Monthly, and step back to the period you need. Every group carries one of five states, from Measured to Could not be read.
Partial means records exist for only part of the period. A figure that is not known is blank and listed as missing, never filled with zero.
How it works
- Invite your team In Teams and security, an Owner invites each colleague by email and chooses their role.
- Add your server log In Measurement, upload a server log so visits from AI assistants can be counted.
- Build the report In Reports, choose daily, weekly or monthly and step back to the period you report on.
- Check each state Read each group's state and dates before you quote any figure from it.
- Share or download Print, save as a PDF or download a CSV file, or send the link with its filters.
- Feed your own tools An owner or administrator makes a read-only key, and your spreadsheet pulls the same figures.
Who it is for
Service businesses
Give each partner a Viewer seat and send the monthly report as a link.
Practices
Report each site separately, because each group names the website or question set it belongs to.
Shops
Pull visibility figures through the API beside your sales figures. Visits and sales stay separate measures.
How Carqo works
You connect your website, review what AI search says and receive drafts for your next steps.
Carqo checks the facts
Facts are checked against their source where Carqo holds one. Conflicts and out-of-date facts are flagged to you.
Carqo shows where AI search mentions you
It follows your customer prompts and shows what the answers said about your business.
You decide what to do with each draft
A person on your side reviews each draft and decides whether to use it.
Common questions
Can a colleague read the report without changing anything?
Yes. Give them the Viewer role. A Viewer can read results and download figures as CSV, and nothing they do changes the workspace.
Why does a group say Not connected?
That group needs a source the workspace has not connected, such as a server log. Rather than show zero, the report says the source is missing.
Can I show how many people came from AI assistants?
No. The product holds no identifier a visitor agreed to, so it counts requests and arrivals, not people. Where a log carries addresses you can rely on, it can also count visitors.
Does the report say whether AI answers led to sales?
It keeps visibility and visits in separate groups. The report never adds them together or claims that one caused another. Your own records decide what led to what.
Can a colleague read the report without changing anything?
Yes. Give them the Viewer role. A Viewer can read results and download figures as CSV, and nothing they do changes the workspace.
Why does a group say Not connected?
That group needs a source the workspace has not connected, such as a server log. Rather than show zero, the report says the source is missing.
Can I show how many people came from AI assistants?
No. The product holds no identifier a visitor agreed to, so it counts requests and arrivals, not people. Where a log carries addresses you can rely on, it can also count visitors.
Does the report say whether AI answers led to sales?
It keeps visibility and visits in separate groups. The report never adds them together or claims that one caused another. Your own records decide what led to what.
See the answers.
Then choose your next step.
Start with a free AI visibility report.